09/04/2012 Minutes

Committee Minutes Reporting Form

Committee or Working Group

ICT Committee

Date: 9/04/12

Time:

Location:

2:00 p.m. to 3:00 p.m

BOR Conference Room

Additional Attendees:

Agenda/Major Topics of Discussion:

1. Election of Officers
2. Going over TOR
3. IT Directors requires input on the following:
   • Expiration of access to wifi/SIS for staff/students
   • Fee for non-students/conferences
   • Wifi Policy

Discussion of Agenda/Information Sharing:

1. Elections of Officers
   • Chairman - Peter Pedrus
   • Vice Chairman - Nelchor Permitez
   • Secratary - Dennis Gearhart
2. Going over TOR
   • Revision of number of members to reach quorum, the committee agreeded to decrease the number of members to reach quorum to 6 members.
   • Revision of  meeting time - members present decided to make the meeting time between 1PM or 2PM on Tuesday, leaving it flexible for next meeting so more members will be present.
3. Information from IT Director - requiring input/feedback
   • On the matter of the expiration of access to wifi/SIS for students - The committee strongly agrees that unless the student is not a registered student, they should not have access wifi/SIS.  The committee strongly agrees that unless the student is a registered student, they should not have access to wifi/SIS.  Vice Chairman suggested that the expiration should be a few days after the final grades are posted so to give students time to view their grades and then if the student does not pre-register forthe next semester the access should be stripped till they come back to school.  More information is needed to give a define number of days needed to expire a student/staff access to wifi/SIS.  Chairman will have more information for next meeting.
   • Fees for non-students - This fee will only apply to organizations/companies asking for internet or WiFi access, the committee agreeded that organizations/companies using COM-FSM's should be charged, the full impact to COM-FSM's network is not known and would be nice to know to further discussion on this matter.  Vice chairman suggested that IT find the rate being charged by FSMTC and work from there to find a rate to charge.  The committe also discussed the matter of the TRIO programs and decided that they should be not charged as we do not have the full scope and agreement with the TRIO programs and COM-FSM, the committe agreeded to discuss the fee further after IT finds the rate FSMTC charges to organizations/companies.
   • The matter of updating the tech policy was then discussed, with the increase of WiFi and wireless devices at COM-FSM sites, the IT Director has requested the ICT Committee to take a look at the current policy listed on the wifi login page and comment on what to add or remove.  Chairman had put it up for members to consider and discuss in the next meeting.  The committee has agreeded to look over what IT has and see what to adopt to the tech policy.
   • Next meeting has been schduled for October 2nd - more information will be sent out before that time concerning the meeting.

Handouts/Documents Referenced: wikipage

College Web Site Link:

Prepared by:

Peter Pedrus

Date Distributed: 09/04/2012

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Approved:

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C