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Terms of Reference - Revised 09/29/2020Table of contentsNo headersCollege of Micronesia-FSM
INFORMATION COMMUNICATIONS TECHNOLOGY COMMITTEE Terms of Reference
The Information Communications Technology Committee operates through the authority of and reports to the President through the IT director. Recommendations from the committee are submitted to Information Technology Director through the chairperson, then on to the President for action.
The Information Communications Technology Committee advises the President on matters relating to technology issues for the college.
The members of the Information Communications Technology Committee are: (tenative)
The committee recommends that one student representative from the Student Body Association be added to the members of the committee.
Staff from the Information Technology Office provides administrative and technical assistance to the committee when possible.
Chairperson - The chairperson’s responsibilities are to:
Vice chairperson - The responsibilities of the vice chairperson are to:
Secretary - The responsibilities of the secretary are to:
Meetings are held monthly. The schedule is determined at the beginning of each academic term. The chairperson may call special meetings. Meetings may be held face-to-face or via teleconferences or other communication technologies. Twenty-five percent of members present constitute a quorum for discussion purposes. A majority vote of all members is required to act on a motion. Electronic voting may be utilized when necessary. Results of electronic voting are to be documented in the next committee meeting minutes.
The responsibilities of the Information Communications Technology Committee are to:
Agenda items may be submitted to the chairperson by other members, other committees, or the administration. The chairperson compiles the agenda and forwards it to committee members prior to meetings.
All meetings are to have minutes which are to be distributed electronically within three working days of the meeting to members for their review. Members are to comment within the next three working days. The minutes are officially adopted at the next meeting. The Information Technology office then distributes the official minutes to all committee members. The Information Technology office maintains a file on official Information Communications Technology Committee minutes.
Following each meeting, the chairperson informs all concerned of decisions or forwards recommendations from the committee to the President through the Information technology director.The chairperson also updates the members of the action taken on the committee’s recommendations.
Committee members convey concerns and input on current issues from their respective areas to the committee. They also discuss the issues being addressed by the committee and share committee minutes with the community they represent.
H. Representation by Proxy
The college is actively working to improve its technical capacity to allow remote participation of members of the committee. Until that is achieved, remote members of the committee may select a proxy to act in their stead. Proxies must be regular employees of the college and reside on the island where the meeting is held. Committee members may not serve as a proxy.
Responsibilities of proxies are to:
When a proxy misses three meetings, the chairperson informs the committee member. A new proxy may be selected. When the committee member is able to attend a meeting, the member attends and keeps the proxy advised of the activities at that meeting (reversing the roles).
(02/15/12) |