COM-FSM

Online Registration

Page last modified 09:35, 9 Aug 2013 by kgirrard

    Version as of 05:47, 16 Aug 2022

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    Online registration allows students to manage their own class schedules each term, within the limits established within the SIS. Various college policys are enforced with reports and processes to deadlines or other requirements.

    Registration periods and limits are defined on the Term Control form
    Holds are created for students with a balance due from a prior term usingBalance Due Hold process
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    Online Registration begins on Start Date and Time

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    After the Fee Payment Deadline students lacking a registration fee payment have registration records purged using the Reg fee non-pay process 
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    Online Registration continues until End Date and Time

    Overview

    Online registration is a procedure partially defined in the SIS database, and partially dependent on external decisions and actions. The SIS uses data it contains or manages (such as a student's academic standing) to control student actions within online registration, but requires some actions (e.g. purging registration records for students who haven't paid their registration fee) to be performed by an SIS user.

    The figure at right shows one possible broad timeline for online registration. It shows only steps required within the SIS to enable and manage the overall process. Most online registration activity occurs within the student- and faculty-accessible web portal (myShark).

    Examples of controls that exist based on data in the SIS:

    • students are allowed to manage their registration only during scheduled time periods (specified on the Term Control form)
    • registration isn't allowed when students have any registration holds, academic standing issues, or have a past-due A/R balance.

    Examples of other required tasks:

    • balance due holds created for students with past-due accounts (using Balance Due Hold report)
    • registration records purged for students who haven't paid their registration fee (using Reg fee non-pay report)

    Still other controls exist within online registration itself. For example, students aren't allowed to register for classes until after meeting with their advisor, which is recorded by the advisor in the myShark portal.

    Registration Periods and Limits

    The Term Control form is used to specify when online registration is allowed each term, and also manages some limits enforced during registration (the Online Registration Control section of the form applies to online registration):

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    Up to three time periods for online registration can be specified. If no corresponding time is specified (for a given date), registration is allowed that entire day (note that specifiying midnite, 12:00am, for the End Time doesn't work as expected; it causes registration to end at the beginning of the day rather than at the end). Also, a blank start- or end-date will allow registration to occur on any date prior to or after (respectively) whatever portion of a date range is specified. The Description is displayed within Online Registration if multiple time periods are available, or when the period is in the future.

    Credit hour and section count maximums can be specified to prevent students from registering for an excessive number of classes or to enforce college policy. The defaults for both are 99, so must be updated each term if these limits are to be used.

    The optional Fee Payment Deadline can be used to restrict registration after a certain date when no registration fee has been paid. Students will be allowed to register for classes until this date (inclusive) but will be warned about the deadline. After the deadline, registration is only allowed for students who, for the registrationt term, have made a payment, have a credit balance, or have more three or more entries on their account (this combination is designed to catch any type of activity that might reflect payment of the REG fee, since how it is recorded on student accounts can vary). If students lacking fee payment are to have their registration purged, the Reg fee non-pay report can be used.

    Controls and Logs

    The Online Reg Cntrl form provides some specific controls and overrides for online registration, and a per-student log of activity:

    OnlineRegCtrl.png

    The advisor approval status for student in a given term (Advisor Approves Registration) may be changed here. This step can only be performed here, or directly by a student's assigned advisor, and only this form is allowed to revoke approval.

    The activity log shows the most recent 99 actions in reverse chronological order (most recent at top of list). All registration, add, and drop actions are logged, as well as activity by the advisor.

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