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COM-FSM > Committees > Information and Communications Technology Committee > Technology Policy - working draft > Section 10-12,15
Section 10-12,15Table of contentsNo headersX. Equipment Policy A. General Equipment Policies College of Micronesia-FSM instructional equipment shall be used for the primary purpose of providing instruction and educational experiences to currently enrolled students in bona fide courses for academic assignments and/or engaged in supplemental exercises deemed necessary and appropriate by the responsible instructor. Part of the mission of the College is community service, which could be considered and interpreted as to include the extension of the privilege of the use of equipment to members of the community who are not currently enrolled as students or members of the faculty. B. Guidelines for granting equipment use requests
C. Priority for usage of equipment
Non-instructional usage granting procedure Requests for non-instructional use of equipment shall be initiated through appropriate channels from among the following: Administrator, faculty, and staff member assigned the primary responsibility for the equipment. Administrator, faculty, and staff receiving a request may ask for a ruling from the Vice President for Instructional Affairs or his designee if there is a question about the appropriateness of fulfilling such a request. Decisions by the vice President for Instructional Affairs or his designee are final. Administrator, faculty, and staff who assume the authority to grant requests consistent with this policy also assume the associated responsibilities. Such responsibilities include (but are not limited to):
Person or persons permitted use of instructional equipment shall be responsible for its proper use. He (they) shall sign acknowledgment of such responsibility on an appropriate form before the use will be granted. The Vice President for Instructional Affairs is responsible for implementing and enforcing the policy. XI. Computer Technologies Specific Policies Computing resource equipment purchased by the College or under the auspices of the College is owned by the College of Micronesia-FSM. Equipment does not "belong" to the person whose desk on which the equipment is located. Computers purchased out of departmental or divisional budgets will not be removed from that department or division without consent of the department or division head, with the proviso that the Technical Advisory Committee can overrule a department or division chair's objection to the removal of said equipment. Computer servers should not be used as a workstations except by the administrator for purposes of server administration or in exceptional situations. If possible, servers should be in a securable area or building. Ideally, servers should be located in physically secure areas such as a locked closet. If possible, cables to servers and their connections should be in a secure location. Persons moving computer equipment are liable for any damage that occurs as a result of negligence in the moving process. No desktop computer or other non-portable computer related equipment can be moved out of the room it currently occupies without the approval of the Information Technology Directort. Computers must be protected by, at minimum, a surge suppressor. The preferred power protection equipment is a line-leveling battery back-up unit with surge suppression capabilities. The unit should be able to output the appropriate voltage without relying on the battery in situations such as mild brown-outs. All modems must be run through a phone line surge protector Computer equipment and peripherals must be kept in an environment which is secure from theft. Computer equipment and peripherals must be secure from physical damage. Special care and consideration should be given to prevent damage due to liquids and moisture. Computer equipment must be placed in an air-conditioned environment. The salt and humidity factors in Micronesia prevent usage in other conditions. All computers must have anti-virus programs installed with up-to-date virus monitoring definitions. XII. Portable Computer Equipment Portable computers purchased by the College of Micronesia-FSM remain the sole property of the College Where available, portable computers and portable peripherals such as digital cameras can be checked out for usage at home. Computers and peripherals must come back the next working day. Written authorization to utilize a portable computer off-campus is required. The authorization will require acceptance of responsibility for the equipment. All employees who are taking vacation leave must check-in any portable equipment that they use with their supervisor The portable computer power supply must be protected, at minimum, by a surge protector wherever the computer is used. The portable computer and associated peripherals must be kept in a secure and appropriate environment.
Portable computers must have terminate and stay resident anti-virus monitoring software. During long breaks, portable equipment must be stored in a physically and environmentally secure location on campus.
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XV. Computer Use Fee
The Computer Use Fee assessed students may be used for purchase of computer and related technology that is used directly by students in classrooms, labs, or other student-accessible facilities at the COM-FSM campuses. Acceptable items include: 1. Computers 2. Computer software 3. Printers and printer supplies (ink or toner); paper and other output materials are not to be purchased using the Computer Use Fee 4. Networking supplies such as hubs, switches, and wiring 5. Hardware, such as uninterruptible power supplies, that supports or protects equipment purchased with the Computer Use Fee
All purchases made with the Computer Use Fee must be approved by the Technology Advisory Committee, which is also responsible for prioritizing these purchases. Appendix A Lab Conduct and Responsibilities
Due the limited number of computers on campus, the following bumping system will be employed in the computer laboratories at the discretion of the lab supervisors or their designee: · Priority I Computer Use: Bumps all levels below it Use of academic software that is unique to a particular computer laboratory or location, use of software that is not available in other laboratories on campus. · Priority II Computer Use: Bumps all levels below it, can be bumped by priority I users Use of the Internet to do academic research for the department or division that operates the computer laboratory. · Priority III Computer Use: Bumps all levels below it, can be bumped by priority I and II users Use of the Internet for academic research and educational purposes · Priority IV Computer Use: Can be bumped by priority I, II and III users Student e-mail access |