Section E-F

E.                Meetings and Voting

Meetings are held monthly. The schedule is determined at the beginning of each academic term. The chairperson may call special meetings. Meetings may be held face-to-face or via teleconferences or other communication technologies. Twenty-five percent of members present constitute a quorum for discussion purposes. A majority vote of all members is required to act on a motion. Electronic voting may be utilized when necessary. Results of electronic voting are to be documented in the next committee meeting minutes. 

F.                 Responsibilities

The responsibilities of the Information Communications Technology Committee are to:

·         Develop or revise policies and/or procedures assigned to or identified by the committee;

·         Advice on request for usage of technology fee funds;

·         Develop and maintain the technology plan for the COM-FSM system;

·         Coordinate information and communications technology provisions throughout the College to maximize its effectiveness;

·         Recommend career development and training needs of ICT support personnel

·         Recommend the information communications technology resources required to implement the Colleges strategic plan; and

·         Review and recommend a preferred vendor list for technology purchases for the

·         College.

·         Review assessments/evaluations of information technology services and make recommendations.

·         Regularly prepare for and attend committee meetings.

·         Actively participate in meetings.

·         Share information on committee discussions, recommendations and decisions with and gather input from their area of representation.