Section C-D

C.                Membership

The members of the Information Communications Technology Committee are selected at the beginning of each academic year and must include;

·         At least one faculty representative from each state campus;

·         At least one faculty representative from the National Campus;

·         At least one staff representative from the National Campus;

·         At least one staff representative from each state campus;

·         At least one Student Body Association representative; and

·         The IT Director, who are Ex-Officio member.

Staff from the Information Technology Office provides administrative and technical assistance to the committee when possible.

D.                 Organization

Chairperson - The chairperson’s responsibilities are to:

•         Preside over meetings;

•         Ensure the terms of reference for the committee are met and matters brought before the committee are judiciously addressed;

•         Prepare and distribute the agenda prior to each meeting; and

•         Ensure committee minutes, reports, and recommendations are completed and appropriately disseminated in a timely manner.

Vice chairperson - The responsibilities of the vice-chairperson are to:

•         Preside over meetings in the absence of the chair; and

•         Assist the chairperson with the above responsibilities.

Secretary - The responsibilities of the secretary are to:

•         Take and prepare accurate minutes;

•         Distribute and post the minutes in a timely manner; and

•         Record attendance of committee members.