Section 10-12,15

X. Equipment Policy

A. General Equipment Policies

College of Micronesia-FSM instructional equipment shall be used for the primary purpose of providing instruction and educational experiences to currently enrolled students in bona fide courses for academic assignments and/or engaged in supplemental exercises deemed necessary and appropriate by the responsible instructor.

Part of the mission of the College is community service, which could be considered and interpreted as to include the extension of the privilege of the use of equipment to members of the community who are not currently enrolled as students or members of the faculty.

B. Guidelines for granting equipment use requests

1. Such use does not interfere with regular, normal course instruction or with supplemental exercises associated with such courses.
2. Equipment is not used for personal, political, or commercial enterprises.
3. Use will not disrupt any of the College programs
4. Use will not create or increase risk of liability to the College.
5. Use of equipment will have a minimal impact on cost resources of the College (electricity cost, expendable materials, increased chance of loss of equipment, and so forth).
6. Where staff supervision of the use of equipment is required, use of equipment will be limited to the times when such supervision is available.
7. User must be determined to be qualified to use the equipment requested in a safe and reliable manner.

C. Priority for usage of equipment

1. Regular instructional course usage by faculty and students currently enrolled at the College.
2. Use by faculty and students which is supplemental to instruction of regular courses.
3. Use by faculty and students for non-instructional purposes (as community service presentations, extended interest generated by a course, etc.).
4. Use by non-faculty or non-student members of the community for educational or community service purposes.

Non-instructional usage granting procedure

Requests for non-instructional use of equipment shall be initiated through appropriate channels from among the following:

Administrator, faculty, and staff member assigned the primary responsibility for the equipment.

Administrator, faculty, and staff receiving a request may ask for a ruling from the Vice President for Instructional Affairs or his designee if there is a question about the appropriateness of fulfilling such a request. Decisions by the vice President for Instructional Affairs or his designee are final.

Administrator, faculty, and staff who assume the authority to grant requests consistent with this policy also assume the associated responsibilities. Such responsibilities include (but are not limited to):

1. Assuring that the provisions stated above are met and obtaining signature of the borrower on an appropriate form. Such sorm is to be retained until the specific usage is terminated.
2. Clearing use in all impacted areas of the College and notifying all sectors of the College of proposed use when appropriate (i.e., security guards, and other affect faculty and staff).
3. Checking the condition of returned equipment and assisting the College in assuring that borrower and user abide by the signed agreement.

Person or persons permitted use of instructional equipment shall be responsible for its proper use. He (they) shall sign acknowledgment of such responsibility on an appropriate form before the use will be granted.

The Vice President for Instructional Affairs is responsible for implementing and enforcing the policy.

XI. Computer Technologies Specific Policies

Computing resource equipment purchased by the College or under the auspices of the College is owned by the College of Micronesia-FSM. Equipment does not "belong" to the person whose desk on which the equipment is located. Computers purchased out of departmental or divisional budgets will not be removed from that department or division without consent of the department or division head, with the proviso that the Technical Advisory Committee can overrule a department or division chair's objection to the removal of said equipment.

Computer servers should not be used as a workstations except by the administrator for purposes of server administration or in exceptional situations. If possible, servers should be in a securable area or building. Ideally, servers should be located in physically secure areas such as a locked closet. If possible, cables to servers and their connections should be in a secure location.

Persons moving computer equipment are liable for any damage that occurs as a result of negligence in the moving process.

No desktop computer or other non-portable computer related equipment can be moved out of the room it currently occupies without the approval of the Information Technology Directort.

Computers must be protected by, at minimum, a surge suppressor. The preferred power protection equipment is a line-leveling battery back-up unit with surge suppression capabilities. The unit should be able to output the appropriate voltage without relying on the battery in situations such as mild brown-outs.

All modems must be run through a phone line surge protector

Computer equipment and peripherals must be kept in an environment which is secure from theft.

Computer equipment and peripherals must be secure from physical damage. Special care and consideration should be given to prevent damage due to liquids and moisture.

Computer equipment must be placed in an air-conditioned environment. The salt and humidity factors in Micronesia prevent usage in other conditions.

All computers must have anti-virus programs installed with up-to-date virus monitoring definitions.

XII. Portable Computer Equipment

Portable computers purchased by the College of Micronesia-FSM remain the sole property of the College

Where available, portable computers and portable peripherals such as digital cameras can be checked out for usage at home. Computers and peripherals must come back the next working day.

Written authorization to utilize a portable computer off-campus is required. The authorization will require acceptance of responsibility for the equipment.

All employees who are taking vacation leave must check-in any portable equipment that they use with their supervisor

The portable computer power supply must be protected, at minimum, by a surge protector wherever the computer is used.

The portable computer and associated peripherals must be kept in a secure and appropriate environment.

1. The computer must be secure from theft.
2. The computer must be secure from physical damage. Special care and consideration should be given to prevent damage due to liquids and moisture.
3. The computer must be utilized in an air-conditioned environment. The salt and humidity factors of Micronesia prevent usage in other conditions.

Portable computers must have terminate and stay resident anti-virus monitoring software.

During long breaks, portable equipment must be stored in a physically and environmentally secure location on campus.

----------------------------------------------------------------------------------------------------------------------------------------------------