Section C-D

C.                Membership

The members of the Information Communications Technology Committee are:

·      Director, Information Technology

·      Director,  Research and Planning

·      Director, Vocational, Community and Continuing Education

·      Director, Development and Community Relations

·      Director, Learning Resources Center or designee

·      Director, Maintenance and Security or designee

·      Campus Director or designee (5)

·      Admissions and Records representative

·      Cooperative Research and Extension representative

·      Senior Information Technology staff member

·      Faculty/Staff Senate representative (2)

·      Student Body Association representative

At the beginning of the academic year, the Faculty/Staff Senate recommends ­­the two Senate representatives; the Student Body Association the one student representative; Campus Directors the campus representative; and the division/office heads their representative.  The President then appoints the representative members based on the recommendations.

A staff from the Information Technology office serves as the committee secretary.

Responsibilities of committee members are to:

·         Regularly prepare for and attend committee meetings;

·         Actively participate in meetings; and

·         Share information on committee discussions, recommendations and decisions with and gather input from their area of representation. - MOVE TO responsiblities.

D.                 Organization

Chair

Vice Chair

Secretary

The Director of Information Technology chairs the Information Communications Technology Committee.  The chairperson’s responsibilities are to:

·         Preside over meetings;

·         Ensure the terms of reference for the committee are met and matters brought before the committee are judiciously addressed;

·         Prepare and distribute the agenda prior to each meeting; and

·         Ensure committee minutes, reports, and recommendations are completed and appropriately disseminated in a timely manner.

A vice chairperson is elected at the beginning of the academic year. The responsibilities of the vice chairperson are to:

·         Preside over meetings in the absence of the chair; and

·         Assist the chairperson with the above responsibilities.

The responsibilities of the secretary are to:

·         Take and prepare accurate minutes;

·         Distribute and post the minutes in a timely manner; and

·         Record attendance of committee members.