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*1. 10-22-2007 - With commentsTable of contentsNo headers
REQUEST FOR COMMENTS/DISCUSSIONS & SUGGESTIONS FOR REVISION: These bylaws were last updated on October 22, 2007. The Senate is soliciting your comments and suggestions or proposed revisions to make the provisions relevant and more responsive to our current needs.
NOTE: texts in blue are original provisions or portions thereof received comments; texts in red and highlighted in yellow indicate comments or references to numbered comments posted at the bottom of the page.
College of Micronesia – FSM Faculty/Staff Senate Bylaws
ARTICLE I
MEMBERSHIP
Section 1. All COM-FSM employees, including full-time and part-time, are members of the COM-FSM Faculty/Staff Senate (hereafter referred to as the Senate), with the exception of the President of COM-FSM. [See Comment #6 below]
ARTICLE II
Donation
Section 1. Ten dollars annual donation [CHANGE TO annual membership fee - See Comment #8 below] is suggested from each member. [ADD statement to specify purpose - See Comment #4 below] [ADD statement 'The purpose for which the annual membership fee is collected is to finance all expenses attributable to: (1) forwarding the causes for which the faculty-staff senate was established, and (2) fostering fellowship among all members.' - See Comment #8 below] [For manner of collection or payment - See Comments #3, #8, and #9]
ARTICLE III
POWER AND FUNCTIONS
Section 1. The Senate serves as a forum to discuss and debate new and existing policies with respect to all issues affecting the College, especially those affecting faculty and staff. [See Comment #2 below] [See also Comment #10 below]
Section 2. Through its appointments of faculty and staff representatives to the College’s standing committees and other decision-making bodies, the Senate makes recommendations to the President and/or the Board of Regents. The Senate also can communicate directly to the President and/or Board of Regents.
Section 3. The Senate receives all information that affects the College from the President and the Board of Regents to fulfill its obligations as an active participant in the decision making process. In particular, the Senate receives information about and is involved in issues discussed in standing committees.
Section 4. The Senate empowers its President or other designated representative to represent the Senate on matters affecting its membership at meetings with the Board of Regents, administrative agencies, political entities and other groups.
Section 5. The Senate encourages professional development at COM-FSM by identifying areas and developing plans to promote such professional development and by presenting such plans to appropriate authorities.
Section 6. The Senate is committed to fair grievance procedures and will support Senate members in the event that administrators fail to implement a decision resulting from a grievance procedure.
ARTICLE IV
EXECUTIVE STRUCTURE
Section 1. Executive Committee and Officers. The officers of the Senate are the President, Vice President, Secretary, Treasurer, and twelve [change to TEN - See Comment #7 below] members at-large. These officers comprise the Executive Committee which is elected by the voting membership of the Senate. Only full-time employees of the College of Micronesia – FSM are eligible to hold the offices of the Senate.
Section 2. Elections of Executive Committee and Officers. Elections are held at the end of the academic year. Nomination and voting for officers are by secret ballot. Vacancies are filled by special elections. The Executive Committee elects the officers of the Senate. Officers cannot serve more than three consecutive terms on the executive committee.
Section 3. Term of Office. Term of office is for one year.
Section 4. Duties of Officers. The duties of the COM-FSM Faculty/Staff Senate Officers are as follows:
The Faculty Subcommittee is comprised of all the at-large faculty members and has the following mandate: [See Comment #5 below]
The Staff Subcommittee is comprised of all the at-large staff members and has the following mandate:
Section 4. The Executive Committee. The Executive Committee is responsible for the administrative affairs of the Senate. The Executive Committee draws up an agenda for each meeting based upon the requests of the members and in response to reports and information coming to its attention. The Executive Committee can act for the Senate between meetings. This includes the power to recommend policies and speak for the Senate. If no policy exists, the Executive Committee may take action as it deems in the best interest of the Senate.
Section 5. Executive Committee Membership. The Executive Committee consists of the President, Vice President, Secretary, Treasurer, and twelve [change to TEN; include specifications for election - See Comment #7 below] at-large elected members from the voting membership.
Section 6. Recall. Executive Committee members may be recalled by 60% vote of those attending the meeting. Two weeks’ notice of a recall vote must be given to the committee member(s) subject to recall. Voting is by secret ballot.
Section 7. Five Sites. In addition to the six [Reduce to four - See Comment #12 below] members from the National Campus, one staff member and one faculty member from each site will be elected at the end of each academic year by the Senate members of their respective sites to serve as members of the Executive Committee. [Change site(s) to CAMPUS(ES) - See Comments #3 and #9 below] [See also Comment #12 below]
ARTICLE V
MEETINGS
Section 1. The policy regarding meetings for Executive Committee is as follows:
The policy regarding Faculty/Staff Senate general meetings is as follows:
c. Voting is by secret ballot and/or email depending on the issue.
1. All members of the Senate have voting rights.
Section 2. Quorum. A quorum for general meetings requires 18 members in attendance at the opening of the meeting. Business cannot be conducted with fewer than 12 members in attendance. [See Comment #12 below - ARTICLE V, Section 2 - Quorum]
ARTICLE VI
COMMITTEES
The President may propose to the membership of the Senate the creation of standing and ad hoc committees from time to time. Members for these committees are to be selected by the President subject to the approval of the Executive Committee.
ARTICLE VII
AMENDMENTS
These Bylaws can be amended by two-thirds of those voting in any meeting. Public notice is to be posted at least one week in advance of any impending vote on a proposed amendment.
ARTICLE VIII
RATIFICATION
Section 1. These Bylaws are ratified if two-thirds of the members present vote in favor of adoption. One week’s notice of the ratification vote must be given. Members are to receive copies of the proposed Bylaws to study one week prior to the vote. [Define 'abstention' - See Comment #12 below]
Section 2. Effective Date. These Bylaws take effect immediately upon approval.
Approved by:
___________________________ _________________________ ______________________ Senate President Senate Vice-President Senate At-Large |